AssetPlusTM, asset management solution was evaluated by the DHSV team and found
to have met the required specifications and criteria. It also offered the
business functionality needed to manage its clinical and non-clinical asset
database across 57 agencies.
A key differentiator of
AssetPlusTM was the ability to track and maintain clinical equipment in
addition to the building’s infrastructure assets.
The decision was made to
deploy the tool across two departments: Facilities and Technical Services.
department manages DHSV’s buildings, mechanical plant, vertical transportation
and all equipment. The Technical Services department is responsible for
servicing and supporting all dental equipment.
As a first step in the
deployment process, a database of all assets was built identifying the main
location and department where each asset is housed.
Next, the software was
customised to suit DHSV’s requirements for managing jobs associated with
maintenance of the equipment.
For example, a job will
come in, via a triggered alert, online or telephone link from one of DHSV’s
agencies. The job, attached to an individual asset (including location and
owner) is then allocated to a contractor or employee to complete. Once
processed, a work order will be issued and tracked against the individual asset
with the associated job assessment information. If a spare part is required for
that job, the system is also able to raise the purchase order. Once completed,
the job is closed out and the data is stored against the asset.